SEO Task Automation Guide
Search ranking work takes time, but making tasks run on their own saves hours and lets teams work on big plans.
A big reason why Alex Groberman Labs was able to grow and scale while maintain such high-quality results is because of the systems implemented. These drive both our Monthly Plans and our individual SEO Services.
This guide shows how to pick tools, run tasks automatically, check quality, and grow your work to make search rankings better.
Picking Your Tools
The right tools help run search tasks on their own. Pick tools that fit your needs and work with what you already use.
Main Tools You Need:
Search Term Research and Checking:
- Tools: SEO Stuff, Ahrefs, SEMrush, Moz
- What They Do: Find keyword search terms, check how hard they are to rank for, and track rankings
Site Checks:
- Tools: Screaming Frog, DeepCrawl, Sitebulb
- What They Do: Find broken links, copied content, and technical problems
Content Work:
- Tools: SEO Stuff, Clearscope, Surfer SEO, MarketMuse
- What They Do: Provide free keyword generating, make writing guides, fix page text, and add search terms
Link Checking:
- Tools: SEO Stuff, Majestic, Linkody, Monitor Backlinks
- What They Do: Watch incoming links, link text types, and site strength
Reports:
- Tools: Google Data Studio, Tableau, Supermetrics
- What They Do: Show search numbers in live charts
Tip: Connect tools through Zapier to run repeated tasks
Making Tasks Run on Their Own
Running tasks automatically gives you time to plan and think of new ideas.
Tasks to Run Automatically:
Rank Checking:
- Use AccuRanker to send ranking reports on schedule
Content Timing:
- Post content automatically with WordPress or HubSpot
- Example: Set blog posts to go live at specific times
Page Description Writing:
- Make titles and descriptions automatically for big sites
Problem Alerts:
- Set up warnings in Google Analytics or Search Console for traffic drops or technical issues
Link Building Emails:
- Send personalized emails with Pitchbox or BuzzStream to get more links
Tip: Run simple tasks automatically but keep humans checking important choices
Quality Checks
While automatic tasks work faster, good results still matter most.
Ways to Keep Quality High:
Make Clear Rules:
- Write steps for content writing, technical fixes, and link building
Use Checking Tools:
- Tools: Screaming Frog for technical checks, Grammarly for writing
- Example: After making page descriptions, check for missing ones or overdone search terms
Test Changes:
- Try different automatic changes to see what works best, like different titles or internal links
Regular Reviews:
- Check automatic tasks often to find problems
Watch Reports:
- Make sure reports give useful facts, not just numbers
Tip: Mix automatic work with human checks, like reviewing computer-written content
Growing Your Work
Automatic tasks help teams do more work, especially for big sites or many clients.
Tips to Grow Your Work:
Sort Tasks by How Hard They Are:
- Start with easy tasks (like rank checking) before harder ones (like content writing)
Keep Data in One Place:
- Use Google BigQuery or Tableau to see all your numbers together
Connect Your Tools:
- Example: Use Google Search Console's connection to put numbers in your own reports
Work for Many Places:
- Example: Make Google Business pages better for many locations at once
Send More Emails:
- Find more link chances by making contact lists and following up automatically
Tip: Train your team on new tools often so quality stays high as you grow
Example: Making Content Better Automatically
Example: An online store needed to fix 500+ product pages
Search Term Research:
- Used SEO Stuff or Ahrefs to find search terms for each type of product
Writing Guides:
- Made writing guides with Surfer SEO to add search terms and beat competition
Page Descriptions:
- Made titles and descriptions automatically based on product details
Quality Checks:
- Checked all changes with Screaming Frog and Grammarly
Watching Results:
- Tracked rankings and visitors with SEMrush
Result: Fixed all pages in half the time, got 30% more visitors in three months
Final Points
Running search tasks automatically saves time and lets teams work on bigger things. Pick good tools, run repeated tasks on their own, check quality often, and grow smart to get better results faster.
Start small with one or two automatic tasks and grow slowly as you get better. With these tips, you can build a strong system that brings steady growth.
